Darline Plans — Wedding Day Questionnaire

Section 1

Couple Profile

Partner One

Tell us about you

Full Name

Phone Number

Email Address

Preferred Pronouns

Partner Two

Tell us about your partner

Full Name

Phone Number

Email Address

Preferred Pronouns

Wedding Details

The big picture

Wedding Date

Estimated Guest Count

Ceremony Start Time

Reception End Time

Wedding Hashtag

How Did You Hear About Us?

Section 2

Personal Experience Details

"This is our favorite section. Your answers help us go beyond logistics and truly understand what this day means to you."

What is most important to you on your wedding day?

What would stress you out the most?

What do you want to avoid?

What would make this day feel absolutely perfect?

Any surprises planned for your partner or guests?No

Any cultural sensitivities we should be aware of?

Anything you haven't told your other vendors?

Section 3

Venue Details

Getting Ready

Where the day begins

Are you getting ready at the ceremony venue?Yes

Getting Ready Address

Access Time

Departure Time to Venue

Ceremony Venue

Where the magic happens

Venue Name

Address

On-Site Coordinator Name

On-Site Coordinator Contact

Setup Access Time

Guest Arrival Time

Cleanup Requirements

Reception Venue

Where the celebration continues

Is your reception at the same venue as your ceremony?Yes

Reception Venue Name

Address

Contact Person

Contact Phone / Email

Access Time

Breakdown Deadline

Venue-Wide Details

Applies to all locations

Noise Restrictions

Confetti Allowed?No

Sparklers Allowed?No

Venue Hard Stop Time

Section 4

Bridal Party & Family Dynamics

Bridal Party

Key roles and additional members

Best Man

Maid / Matron of Honor

Additional Bridal Party Members

Do you have a Ring Bearer or Flower Girl?No

Ring Bearer

Flower Girl

Family Details

All fields optional — share what feels comfortable

Parents of Partner One

Parents of Partner Two

Family Sensitivities

Seating Conflicts

VIP Guests or Special Needs

Confidential Concerns

Emergency Decision Maker

Who should we turn to if we can't reach you

Full Name

Relationship to Couple

Phone Number

Section 5

Getting Ready & Photography Plan

Getting Ready Details

Location was captured in Section 3

Hair & Makeup Start Time

Hair & Makeup Company

Who is getting ready together?

Pre-Ceremony Shots

Photography moments before the ceremony

First Look?No

Private Vows Before Ceremony?No

Golden Hour Photos?No

Planning & Logistics

Coordination with your photographer

Must-Have Family Shot List?No

Upload Shot List

Family Tensions Affecting Photo Groupings?No

Photo Timeline Approved with Photographer?Yes

Section 6

Ceremony Details

People & Order

Who walks when

Processional Order

Who is Escorting Whom

Ceremony Elements

The heart of the ceremony

Ceremony Length Estimate

Personal Vows?No

Cultural Traditions?No

Religious Elements?No

Officiant Script Finalized?Yes

Logistics & Paperwork

Behind-the-scenes details

Microphones Needed?No

Microphone Type

Programs Printed?No

Reserved Seating Signage?No

Aisle Decor

Marriage License Holder

Who Returns the License After Signing?

Section 7

Decor & Design Implementation

Florals

Who handles what

Who Sets Up Centerpieces?

Who Pins Boutonnieres?

Who Distributes Bouquets?

Personal Decor Items

Toggle each item — then tell us who handles it

Delivery & Retrieval

Getting it there and back

How will decor items arrive?

Delivered by Vendor Dropped Off by Family/Friend DIY Setup by Couple Other

Who Retrieves Decor at End of Night?

Section 8

Reception Flow

Entrance & Dancing

Setting the tone

Grand Entrance Style

First Dance Song

Parent Dances?No

Anniversary Dance?No

Money Dance?No

Traditions & Special Moments

Highlights of the night

Toast Order

Who Has Microphone Control?

Cake Cutting Time

Bouquet Toss?No

Garter Toss?No

Outfit Change?No

Late Night Snack?No

Slideshow or Video Presentation?No

End of Night

The grand finale

Private Last Dance?No

Grand Exit Style

Transportation Departure Time

After Party?No

Section 9

Catering & Bar Details

Dietary & Allergies

Guest safety is paramount

Dietary Restrictions?No

Allergy Alerts?No

Cake Cutting Fee Confirmed?No

Bar Details

Cheers to that

Champagne Toast?No

Signature Cocktails?No

Bar Closing Time

Last Call Time

Section 10

Vendor Master List

Tier 1 — Primary Vendors

Your core wedding team

Photographer

Company

Contact

Phone

Email

Arrival

Departure

Videographer

Company

Contact

Phone

Email

Arrival

Departure

DJ or Band

Company

Contact

Phone

Email

Arrival

Departure

Officiant

Full Name

Phone

Email

Arrival

Caterer

Company

Contact

Phone

Email

Arrival

Hair & Makeup

Company

Contact

Phone

Email

Start Time

Location

Tier 2 — Additional Vendors

Add any extra vendors

Section 11

Timing & Logistics Control

Schedule & Timing

Keeping everything on track

Transportation Schedule

Vendor Load-In Schedule

Sound Check Time

Venue Hard Stop Time

Special Requirements

Anything out of the ordinary

Lighting Changes During Reception?No

Room Flip Required?No

Special Effects?No

Fog Machine Cold Sparks Confetti Cannon Other

Cleanup Responsibilities

Trash Removal Policy

Section 12

Financial & Administrative

Pre-Wedding Confirmations

Making sure everything is squared away

Vendor Final Balances Confirmed?Yes

Cash Envelopes Prepared for Vendor Tips?No

Who Distributes Vendor Payments?

Gratuities Prepared?No

Damage Deposit Paid?No

Venue Insurance Certificate Provided?No

Any Permit Requirements?No

Section 13

Risk Management

Planning for the Unexpected

We hope for the best and plan for everything

Is Any Part of Your Event Outdoors?No

Any Medical Conditions or Concerns?No

Any Guests Who Are Pregnant?No

Any Guests with Mobility or Accessibility Needs?No

Emergency Contacts on Wedding Day

Power Source Backup?No

Generator Needed?No

Extension Cords Secured and Weatherproof?No

Section 14

Coordination Authority

Decision-Making Preferences

How you'd like us to operate on your big day

Vendor Communication Preference

Vendors contact coordinator only Couple may be contacted for limited decisions

Timeline Adjustment Authority

Coordinator may adjust without approval Must consult a designated person first

Section 15

Final Confirmation

By signing below I confirm that I have read and understand that my wedding coordinator manages logistics, timeline flow, and vendor communication on the wedding day but does not: book or replace vendors, perform heavy decor labor, provide catering or bar services, provide security services, or guarantee the performance of any third party vendor. I understand that my coordinator will make every effort to ensure a seamless and beautiful wedding day.

Typed Full Name as Signature *

Date *